Урилгын дугаар: | B22/CS/019 |
Захиалагч: | Сангийн яам |
Зарын төрөл: | Зөвлөх үйлчилгээ |
Зарласан огноо: | 2019.04.04 |
Дуусах огноо: | 2019.04.18 17:00:00 |
REQUEST FOR EXPRESSION OF REQUEST
Mongolia has received a credit from the International Development
Association (IDA) for the Strengthening Fiscal and Financial Stability
(SFFS) Project. The objective of the SFFS Project is to contribute to
the Government of Mongolia’s efforts to strengthen fiscal and financial
stability and improve the quality of expenditure. The project is
designed into five components: (A) Strengthening Macroeconomic and
Fiscal Management; (B) Improving the Efficiency of Public Financial
Management; (C) Enhancing Financial Sector Stability; (D) Strengthening
the Social Protection System; (E) Project Management and Monitoring. For
more details, please refer to the Project Appraisal Document Report No.
PAD2269[1].
Subcomponent B2 of the project aims to increase budget comprehensiveness and transparency through better control, reporting and expansion of the government’s integrated financial management information capabilities. The Government of Mongolia has been using FreeBalance software since 2005 as the Government’s Financial Management Information System (GFMIS) i.e. the treasury system. This system is primarily focused on enabling quick settlement of payments and producing budget execution reports. Starting from 2018, the Ministry of Finance (MOF) has upgraded the GFMIS to the latest web-based FreeBalance Version 7 (FB v7). However, payroll for civil servants is currently not fully administered through the GFMIS other than the relevant payments being settled through the system, while the wage bill accounts for a significant proportion of overall government expenditure.
Among its many duties, the MOF is responsible for budgeting for personnel-related costs (salaries and employer’s share of social insurance contributions) and for settling the relevant payments through the treasury system to the active civil servants. The current budget planning systems, however, have functions only to indicate the total number of civil servants per grade on the salary scale but do not include detailed information on the individual civil servants’ salaries, which undermines the budget control and cost efficiency. On the other hand, the Civil Service Council performs a variety of functions on human resource management for the government including maintenance of the civil servants’ data. However, the information compiled by the Civil Service Council in its Human Resource (HR) System is currently not used in the budget planning and execution processes. It is therefore of critical importance that all salary-related payments (salaries, taxes, any deductions and so on) are accurately calculated and recorded in an integrated system, in order to enhance the overall fiscal and financial management responsibilities for the Government of Mongolia.
With consideration to the above-described context, the MOF aims to strengthen the budget control, accountability and discipline by establishing an Integrated Payroll System (IPS) for civil servants. Establishment of the IPS in the public service is not a small task as this system will be comprehensive and used by around 6,000 budget entities representing almost 190,000 civil servants. The MOF decided to purchase a commercial off-the-shelf payroll software developed by a local IT company (the Contractor) and customize it for the use of payroll administration for all civil servants in Mongolia. In this regard, so far, a contract has been signed for the initial purchase of the software and for developing interfaces between the existing software and the HR System of the Civil Service Council to collect the necessary personnel and salary data. For the customization and further development of the software, along with vendor’s team to be engaged in the assignment, an experienced team of functional and technical specialists from the MOF’s side with specialized knowledge of the budget, relevant systems and civil service payroll issues will be required to ensure smooth processes towards successful implementation and operation of the system.
During the system customization, piloting and initial stages of implementation, from the budget execution perspective, a dedicated team’s support and assistance will be critical until the full ownership of the system is transferred to the MOF. The desired IPS support team will comprise of 7 consultants in total including a team leader, IT/technical consultant, and senior and junior functional consultants (4) who will provide the needed technical and functional support from the MOF’s side to the customization of the the payroll information system.
OBJECTIVE OF THE ASSIGNMENT
The objective of the assignment is to assist the Treasury Department of the Ministry of Finance (TD, MOF) in the process leading to implementation and rollout of the integrated payroll system (IPS) nationwide towards improving fiscal discipline and efficiency of government financial resources.
SCOPE OF WORK
During this assignment, as a member of the IPS support team, the senior functional consultant will provide technical advice and support to the MOF and the Contractor on functional matters concerning the system. Due to the unique and collaborative nature of the assignment, each team member’s scope of work were not defined separately but rather specific inputs from the respective IPS support team members are identified and marked for each of the detailed tasks.
Key responsibilities under this assignment will include, but not be limited to, the following tasks:
Task 1: The preparation and system customization stage:
Task 2: Recommendations on legal documents to enable rollout of the integrated payroll system:
Task 3: System piloting stage at selected budget entities and UB city:
Task 4: Development of IPS manuals and documents:
2. Compile and archive documents related to the IPS project and record the relevant incoming and outgoing documents/correspondence (team leader and junior functional consultant).
Task 5: Preparation and rollout of the system nationwide:
Task 6: Ownership transfer to the Ministry of Finance:
Task 7: Project monitoring and reporting:
DELIVERABLES
Task 1: The preparation and system customization stage:
Task 2: Recommendations on legal documents to enable rollout of the integrated payroll system:
Task 3: System piloting stage at selected budget entities and UB city:
Task 4: IPS manuals and documents are finalized and delivered as follows:
Task 5: Preparation and rollout of the system nationwide:
Task 6: Ownership transfer to the Ministry of Finance:
Task 7: Project monitoring and reporting:
CONSULTANT’S QUALIFICATIONS/ SELECTION CRITERIA
Education and Knowledge:
Experience: The incumbent should have at least 15 (fifteen) years of direct relevant experience in the accounting and finance field, preferably in the public sector.
Previous experience in a similar capacity of working with the public financial management system is required and previous direct experience in payroll accounting is also essential.
Language skills: Good skills of writing and comprehending in Mongolian and English;
Other skills:
Excellent interpersonal skills with the ability to function effectively and collaboratively in a team environment;
Be proficient in PC-based applications such as Word, Excel and data management, and have excellent web research and navigation skills;
Familiarity with IT system particularly, with the financial management system is essential; and
Be able to work overtime and travel locally if required.
SUPERVISION AND REPORTING
The consultant will report directly to the IPS team leader and the Director-General of the TD, MOF and will work on a day-to-day basis with the IPS support team on functional matters related to the assignment. The Director-General of the TD will meet regularly with the consulting team to review progress with the work program and to resolve any outstanding issues.
The consultant will also work closely with respective officials of central and local budget entities as applicable.
The consultant will be required to carry out his/her tasks in line with an approved workplan which will serve as the basis for measuring progress on the desired outcomes and goals for the entire consultancy service. The consultant will prepare monthly progress reports detailing the achievements and impediments in executing the entire workplan effectively. These progress reports will be discussed and endorsed by the Director-General of the TD.
CONTRACT DURATION
The initial duration of the consultancy service is estimated to be 10 months with a possible extension, as needed.
The consultant will be selected in accordance with the World Bank’s Procurement Regulations for IPF Borrowers (July 2016).If you possess the above qualifications, please submit following documents via email to procurement@sffs.mn:
1. Cover letter indicating why she/he considers her/himself suitable for the position,
2. Detailed CV highlighting relevant skills/experience,
3. Copy of diplomas or certificates and,
4. 2 reference letters from previous last two employers no later than 17:00, April 18, 2019.
The
submitted documents will not be returned to the applicants. Please note
that incomplete applications would not be considered for evaluation.
Only selected candidates will be contacted. Candidates can be
interviewed. Detailed terms of reference can be requested from
procurement@sffs.mn Contact address: Attn: Ms.Bayarmaa, Procurement
Specialist, Strengthening Fiscal and Financial Stability Project
Room #204, Negdsen undestnii 8/2, 4th khoroo, Chingeltei District, Ulaanbaatar, Mongolia; Tel: 70120582
70120582